The Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) requires municipalities to allow access to documents and personal information under their control and custody.
The Act enumerates exemptions that may apply to certain records, which means their disclosure may be refused.
The delay for the Clerk to answer a request is 30 days unless an extension is required.
Regulation 823 of the Act lists all the fees that may apply to a request.
| Service | Cost |
|---|---|
| Application fee | $5.00 to be paid when the request is submitted |
| Search time for the records | $7.50 for each 15 minutes spent by any person |
| Preparation of record for disclosure | $7.50 for each 15 minutes spent by any person |
| Development of computer program or other method of producing a record from a machine readable record | $15.00 for each 15 minutes spent by any person |
| Any additional costs in locating, retrieving, processing and copying the record | Actual costs |
| Disks/CDs | $10.00 each |
| Photocopying and computer print-outs | $0.20 per page |
An estimate will be given to the requester if the fees should exceed $25.00. If fees exceed $100.00, a 50% deposit may be asked of the applicant.
The applicant has the right to appeal the decision rendered by the Clerk within 30 days from the notice of decision to the Information and Privacy Commissioner. Appeal fees are $25 for a request for general records, $10 for a request to personal information and $10 for a request for correction of personal information.
Download the required form to submit a request.
The Clerk’s Office plays an essential role in ensuring the legality and authenticity of documents that require an oath or declaration.
For any requests, please contact the Clerk’s Office. Some services are offered for a fee.
The Clerk’s Office can issue marriage licences for weddings taking place in Ontario. It can also assist you by offering civil ceremony services. Visit this page to learn more.
The Clerk’s Office handles insurance claim files, but each claimant must first contact their insurance provider.
The Clerk’s Office ensures the proper administrative and legal functioning of municipal Council meetings, while guaranteeing transparency and access to information for citizens. Its role is extensive in organizing and ensuring the compliance of all municipal Council meetings. It performs several key functions to do so:
In Ontario, the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) aims to make the province fully accessible by 2025. The Clerk’s Office facilitates the administration, transparency, and compliance with the AODA. Anyone wishing to obtain an accessible document that is not already on the website may request it from the Clerk’s Office at infogreffe@hawkesbury.ca.