Adressing the Council
Any person, body or group wishing to address the council must inform the clerk at least ten days before the regular meeting and submit a complete copy of the document to be presented. A period of ten minutes is allocated and delegations are limited to two per ordinary meeting.
Any person wanting to have a chance to speak in front of Council will have to submit a Delegation Form and send it to the Clerk's Office at .
For more information, please contact the Town's Clerk, Mrs Sonia Girard at 613 632-0106 or by email at: .
Council Members 2018-2022
Mayor
Council
Code of conduct
Integrity Commissioner
Starting March 2019, the Province of Ontario has required that municipalities adopt a Code of conduct for members of their municipal council and local boards.
The Code of conduct requires that an Integrity Commissioner be appointed. Council appointed a new Integrity Commissioner in January 2023 by Council. Their term ends on December 31, 2025.
Their role
The Integrity Commissioner is independent of the Council and the Town Administration. They acts as:
Advisor
They provide confidential advice to the mayor, councillors, and local board members on their obligations under the Code of conduct and any other regulations, policies and procedures governing their ethical behaviour. They also provide notices under the Municipal Conflict of Interest Act.
Investigator
They are responsible for investigating complaints they receive about potential breaches of the Code of conduct or ethical failings of members of the Municipal Council or a local board.
Educator
They provide educational information to Members of Council, local boards, the Town, and the general public.
Who are they?
Cunningham, Swan, Carty, Little & Bonham, LLP is Southeastern Ontario's premier full-service law firm. The Firm is a general partnership that has been practising law for over 125 years. Based in Kingston, their 36 lawyers and experienced support staff provide a wide range of legal services to individual, corporate and institutional clients in the private and public sectors throughout the region.
The firm has a long tradition of providing legal services to local governments. It acts as attorneys or legal advisors to more than two dozen urban and rural municipalities, as well as a number of public services, conservation authorities, health units, hospitals and universities in southeastern Ontario and beyond.
Integrity Commissioner Report – September 4, 2020
Report_-_Integrity_Commissioner_-_Complaint_of_September_4_2020_anglais_seulement_.pdf
Addendum_-_September_26_2021_anglais_seulement.pdf
Integrity Commissioner Report – April 26, 2021 (French only)
Rapport_denquete__26_avril_2021.pdf
Integrity Commissioner Report – December 31, 2020
Ombudsman Report
RE: Closed meeting complaint – March 17, 2022
Investigation regarding the Town of Hawkesbury’s decision-making process on June 15, 202072.57 KB
File a complaint
A person who has reasons to believe that there is a contravention of the Code of conduct or an ethical breach by an elected member or a member of a local board may file a complaint.
A complaint must be submitted on the established Formal Complaint Form. The Form may be printed from the website or obtained from the Administration Office
Download the form to file a complaint
A complaint must be placed in a sealed envelope marked "private and confidential" and must contain the following information:
- Complainant's name, mailing address, telephone number, and e-mail address;
- Original copy of the Formal Complaint Form;
- Original copy of the Additional Information Form (if applicable);
- Any relevant documentation; and
- Cheque for $250 made payable to "The Corporation of the Town of Hawkesbury".
The complaint must be submitted by one of the following two options:
a) by mail to:
Corporation of the Town of Hawkesbury, Town Hall
Attention: Cunningham, Swan, Carty, Little & Bonham, LLP, Integrity Commissioner
600 Higginson Street Hawkesbury, ON K6A 1H1
b) in person to:
Please make an appointment with Sonia Girard, the acting Clerk, at 613-632-0106, or
Important: In order to preserve confidentiality of the complainant, please ask the receptionist to speak with the acting Clerk, without mentioning that you want to file a complaint. The complaint filed with the acting Clerk will be forwarded to the Integrity Commissioner without delay and without added comments.
Result of a complaint
To the extent possible, the Integrity Commissioner will submit his report within 60 days of receiving a complaint to the Council or local board, as the case may be. In the case of a contravention of the Code of conduct or a breach of ethics, he will submit his recommendations as to the penalties to be imposed to the Member in default.
Code of conduct
You can download our Code of conduct here:
Council Minutes and Agendas
Please note that the meetings are in the public domain and that your contact details may be mentioned during the broadcast of these meetings, in the minutes as well as in the video published on our Youtube channel or other electronic media.
Once adopted by Council at the last meeting of the month, minutes are posted on the website.
Agendas are posted on the website approximately a week before a regular meeting and two days before special meetings.
Looking for old Council, Committee of the Whole or budget meeting agendas and minutes? Please contact the Acting Town's Clerk by email at:
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The Minutes and Agendas for the years 2019 and 2020 will soon be placed in their respective accordion tabs further down on this same page.
List of Agendas and Minutes | |||
Date | Type of meeting | Agenda | Minutes |
April | |||
April 15, 2019 | Regular meeting of Council | Agenda | Minutes |
April 29, 2019 | Special meeting of Council in-camera | Agenda | Minutes |
March | |||
March 11, 2019 | Special meeting of Council in-camera | Agenda | Minutes |
March 11, 2019 | Regular meeting of Council | Agenda | Minutes |
March 25, 2019 | Regular meeting of Council | Agenda | Minutes |
February | |||
February 11, 2019 | Special meeting of Council in-camera | Agenda | Minutes |
February 11, 2019 | Regular meeting of Council | Agenda | Minutes |
February 25, 2019 | Public meeting (6:30 p.m.) | Agenda | Minutes |
February 25, 2019 | Regular meeting of Council | Agenda | Minutes |
January | |||
January 10, 2019 | Special meeting of Council | Agenda | Minutes |
January 14, 2019 | Regular meeting of Council | Agenda | Minutes |
January 21, 2019 | Regular meeting of Council | Agenda |
Minutes |
Watch the Latest Meeting
Every meeting of the Town's council are recorded. To watch the latest meeting go check us out on our Youtube page.
Click here or go at www.youtube.com/c/HawkesburyON
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